Terms of Service

Article 1 (Application)

These Terms of Service (the "Terms") set out the conditions on which Endots (sole proprietor), operated by Koryu Kawatani ("we", "us" or "our"), provides the service known as "SoleKado" (the "Service"). By using the Service, the User accepts the Terms.

Matters not covered by the Terms are governed by the individual notices displayed on the Service. A notice shown on a screen does not, however, alter what the Terms provide; the Terms may be amended only by the procedure set out in Article 13.

Article 2 (Definitions)

In the Terms, the following words have the meanings given below.

the Service

The web application that we provide under the name "SoleKado", which supports the recording of contracts and hours worked and the preparation of documents, together with the website related to it.

the App

The program part of the Service, which runs in the User's browser.

the User

An individual or a corporation that accepts the Terms and uses the Service.

User Data

Information entered into the App by the User, or generated by the App, and stored on the User's device. It includes contracts, work logs, business details and the documents produced.

the Paid Plan

The paid form of use (Pro) described in Article 5. The Paid Plan is still in preparation; notice of when it will become available will be given separately, as set out in that Article.

the Licence

The information issued under our signature that evidences an entitlement to the Paid Plan.

Article 3 (How the Service is provided)

The Service runs in the User's browser. Both the information entered by the User and the documents produced by the App are stored only in the browser storage area (IndexedDB) on the User's device. Nothing is transmitted to our servers, and we can neither obtain nor read any of it.

Use of the Service requires an internet connection and a supported browser. Communication charges and the provision of a device are borne by the User.

• Invoices, timesheets (稼働明細), work reports (業務報告書), quotations (見積書) and other documents are produced entirely on the device.
• Contract PDFs are also read on the device alone. Nothing is sent to an external API or to generative AI.
• The Google Calendar integration operates on an authorisation granted by the User through the User's own Google account. Importing events uses two permissions and no more: reading events, and reading the list of calendars. Imported events are stored on the device, and we do not receive them.
• Only where the User uses the feature that writes hours worked out to a calendar do we request a third permission, and we request it the first time that feature is used (incremental authorisation). That permission reaches nothing but the dedicated calendar the App itself creates (named "SoleKado 稼働"), within which it creates, updates and deletes events. Events that the User already holds can be neither read nor changed nor deleted with it. Where the export feature is not used, the permission is never requested.
• The integration can be disconnected at any time. If it is disconnected while connected, we also ask Google to revoke the authorisation. Because the App never stores the access token, however, disconnecting while no token is held — after the page has been reloaded, for example — only discards what is held on the device. In that case, please also revoke access from the settings of the Google account, at https://myaccount.google.com/permissions

Article 4 (Accounts)

The Service requires no account registration. We issue no ID or password to the User. Of a person who merely uses the App we hold no information at all, including name and contact details, and we have no means of knowing who is using it.

Only where a User purchases the Paid Plan do we handle, through our payment service provider, an email address and a record of the purchase (the date and time, the plan and the payment identifier). These are used to issue and verify the Licence, and for individual correspondence arising from the purchase, such as a refund under Article 12. How they are handled is set out in the Privacy Policy.

In either case, we cannot offer any procedure that presupposes an account, such as reissuing a password or transferring or recovering data on our side. When changing device or browser, please take a backup as described in Article 6.

The Paid Plan takes effect when the Licence issued on purchase is registered in the App. Because the Licence is not tied to any account, the User is responsible for keeping and managing it.

Article 5 (Fees and payment)

The Service will have a range that may be used free of charge (Free) and a Paid Plan (Pro). The features that produce documents are intended to belong to the Paid Plan, while the features for recording are intended to remain available free of charge.

The Paid Plan is still in preparation. At present every feature, the production of documents included, may be used free of charge. We will give notice on the Service, before it begins, of when the Paid Plan becomes available and of what will remain free of charge once it does. The provisions of this Article concerning payment, renewal and cancellation apply from the time the Paid Plan becomes available.

The amount of the fees and the methods of payment will be those displayed on the Service when it becomes available, and those stated in the Notice under the Act on Specified Commercial Transactions (特定商取引法). Whether we are able to issue a Qualified Invoice (適格請求書) is stated in that same Notice; if it matters for how you account for the expense, please check it before you subscribe.

• Payment is taken through Stripe, our payment service provider. We neither receive nor hold credit card numbers.
• The Paid Plan renews automatically on the expiry date of the current term. A User who does not wish to renew must cancel no later than the day before the next renewal date.
• After cancellation, the features of the Paid Plan remain available until the last day of the period already paid for, and no charge is made from the next renewal date onwards.
• Where the User cancels of their own accord, fees corresponding to a period already provided are not refunded, including on a pro rata basis. This does not apply where the Service was unavailable for reasons attributable to us, or where a refund is required by law. Refunds where we discontinue the Paid Plan are governed by Article 12.
• If we change our fees, we will give notice on the Service at least 30 days before the renewal date on which the new fees take effect.

The Paid Plan is still in preparation. Every feature, the production of documents included, may currently be used free of charge. We will give notice on the Service when the Paid Plan becomes available.

Article 6 (User Data and the User's responsibility)

User Data exists only on the User's device. We hold no copy, and therefore cannot restore User Data that has been lost. Taking and keeping backups is the responsibility of the User.

User Data can be exported as a JSON file from the settings screen of the App. That file contains business details (including bank account numbers) and client names in unencrypted form. Please take care where it is kept.

User Data is lost in the circumstances below. We can detect none of them, and we cannot restore the data in any of them.

• Failure, loss or reset of the device
• Clearing the browser's history or site data, or reinstalling the browser
• Use in a private (incognito) window, where the data is discarded as soon as the window is closed
• Automatic eviction of storage by the browser, for example after a long period without access
• Use on another device or in another browser; User Data is not shared across devices or browsers

Article 7 (Prohibited conduct)

The following conduct is prohibited in connection with the Service.

• Conduct that violates laws or regulations or public order and morals
• Conduct that infringes the intellectual property rights or other rights of us or of a third party
• Circumventing the verification of the Licence, or modifying the App
• Transferring, lending, sharing or publishing the Licence to or with a third party
• Copying the Service and redistributing or reselling it to a third party
• Reverse engineering the App, except where it is permitted by law
• Placing an excessive load on the servers we use to issue Licences or to deliver the Service
• Producing documents whose contents are untrue, for the purpose of deceiving a third party
• Any conduct comparable to the above

Article 8 (Intellectual property)

Copyright and other intellectual property rights in the Service and the App belong to us or to the third parties that properly hold them. The Terms grant a non-exclusive right to use the Service; they do not transfer any of those rights to the User.

Rights in the information entered by the User, and in the documents produced by the App, belong to the User or to the person properly holding them. We neither acquire nor use them. They never reach us in the first place.

Where the User registers in the App a form received from a client (an Excel file, for example), it is for the User to confirm that doing so does not conflict with the User's contract with that client. Only forms that the App already supports can be registered; the ability to bring in an arbitrary form is still in preparation.

Article 9 (No tax, legal or accounting advice)

The Service is a tool that records contracts and hours worked and assists in assembling documents from those records. It does not make judgements of law or practice on the User's behalf.

We do not warrant that the invoices, timesheets, work reports, quotations or other documents produced by the App conform to the contract between the User and the client, or to the laws and practice that apply. Checking their contents and deciding whether to submit them — including tax rates, rounding, whether a given item must be stated, and the treatment of Japan's consumption tax (消費税) — rests with the User.

The totals and amounts shown by the App are derived from what the User has entered. If the input is wrong, the result is wrong.

The Service does not provide advice on tax, legal or accounting matters. For a final judgement on whether a document is correct, please consult a qualified professional such as a tax accountant or a lawyer.

Article 10 (The Electronic Books Preservation Act)

The Service satisfies none of the storage requirements laid down by the Electronic Books Preservation Act (電子帳簿保存法): it applies no timestamp, it keeps no history of corrections and deletions, and it meets none of the search requirements.

Records kept in the App, and files exported from the App, therefore cannot be treated as storage under that Act. Books and documents relating to national taxes must be stored separately, by a method that does meet the requirements.

The Service does not meet the storage requirements of the Electronic Books Preservation Act (電子帳簿保存法). Any storage required by law must be carried out separately by the User.

Article 11 (Limitation of liability)

We do not warrant that the Service is fit for any particular purpose of the User, or that it will be provided without interruption or defect.

We are not liable for damage suffered by the User through use of the Service, except where the damage is caused by our wilful misconduct or gross negligence.

Where we are liable to compensate for damage (other than in cases of our wilful misconduct or gross negligence), that liability extends only to ordinary damage actually incurred, and the amount is capped at the total fees for the Service paid by the User to us during the 12 months preceding the time at which the damage arose.

Where that total is less than ¥10,000 — including where the User uses the Service free of charge — the cap is ¥10,000 instead. This is not intended to mean that no liability arises at all merely because the Service is being used free of charge.

Any dispute arising between the User and a client or another third party is to be resolved by the User, at the User's own responsibility and expense. Nor are we liable for defects arising from the device, the browser or the network, or from a failure or a change of specification in a service provided by a third party such as Google Calendar or the payment service provider, to the extent that they are not attributable to us.

Article 12 (Change, suspension and discontinuation of the Service)

We may change what the Service contains, or discontinue providing it. Where we discontinue it, we will give notice on the Service a reasonable period in advance.

We may suspend the Service temporarily in order to carry out maintenance or to deal with a failure. Except in an emergency, we will give notice in advance.

Where we discontinue the Paid Plan of our own accord, we will refund the fees corresponding to the unexpired part of the term, calculated pro rata. We will write to the email address handled through the payment service provider at the time of purchase, and will as a rule make the refund by the method used for payment. Where the User cancels of their own accord, no pro rata refund is made, as set out in Article 5.

Discontinuation of the Service does not of itself erase User Data stored on the User's device. Once delivery of the App has stopped, however, the App can no longer be opened. Where notice of discontinuation is given, please export a backup and produce any documents needed within that period.

Article 13 (Amendment of the Terms)

We may amend the Terms. An amendment is made by one of the two procedures below, and takes effect at the time stated for that procedure.

A User who does not accept an amendment should cease using the Service before the amendment takes effect. The Paid Plan may be cancelled in accordance with Article 5.

• A minor amendment — correcting an error, clarifying wording, or otherwise not substantively altering the rights and obligations of the User — applies from the time the amended Terms are posted on the Service.
• An amendment that restricts the rights of the User or imposes a new obligation on the User takes effect on an effective date that we set, and applies from that date, provided that we give notice of its contents and of that date on the Service at least 30 days beforehand.

Article 14 (Governing law and jurisdiction)

The Terms and the use of the Service are governed by the laws of Japan.

Any dispute arising between us and the User in relation to the Service shall be subject to the exclusive jurisdiction, in the first instance, of the district court having jurisdiction over the location of our place of business.

Article 15 (How to reach us)

Enquiries about the Service should be sent to the contact details given in the Notice under the Act on Specified Commercial Transactions (特定商取引法), at [email protected].

As a rule, we give notice to Users by posting on the Service. For a User of the free range we hold no contact details, as stated in Article 4, and so have no means of writing to them individually. Please look at the screens of the Service from time to time, so that an important notice is not missed.

A User who has purchased the Paid Plan may be written to individually, at the email address handled at the time of purchase. Notice of a refund under Article 12 is given in the same way.